Admin permissions are helpful if you have people who need access only to specific sections of Cobot, such as front desk staff, interns, or community managers. By limiting permissions, your team can work more efficiently within Cobot.
Check out this guide if you want to know how to add new administrators.
This guide will cover:
Editing Administrator Permissions
You can manage your administrator's permissions or access Cobot under Setup » Administrators » Edit.
You can revoke 'viewing' permissions, hiding the respective sections from that admin. 'Editing' permissions will allow the admin to see that section but prevent them from making changes.
IMPORTANT NOTES
All Administrators, by default, will have full 'view' and 'edit' permissions when they are added.
When you allow an admin to 'edit' the 'Administrators' permissions, they will be able to turn back on 'view' and 'edit' permissions for themselves for all other categories.
Admin permissions also extend to the API. Specific add-ons may not work with some permissions revoked.
Revoking certain permission will also hide other pages.
For example, if you deselect the "Memberships" view, then the admin will not be able to see anything to do with membership data, such as bookings on the calendar and events calendar.
Available Email Notifications
Cobot emails several notifications to you and other administrators when specific actions occur.
New Member | Sent when a new member signs up via your Signup Page. |
Daily email summary of today's member birthdays | Sent when you have members in your space who have a birthday that day. You will receive one email with all member's listed. You will not receive an email on days when there are no birthdays. |
Member Connected | Sent when a member connects to their member portal for the first time. Only applicable when the admin manually adds the member and sends a connect email. |
Membership Canceled | Sent when a member cancels their membership from their member portal. |
Temporary Problem With a Member’s Payment | Sent when the member's payment method fails on the first and second attempts to charge their automated invoice. |
Problem With a Member’s Payment | Sent when a members payment permanently fails on an automated invoice, the payment is canceled, their is a pending authentication or any other issue where the invoice will no longer be charged. |
Plan Changed | Sent when a member changes their plan from their member portal. |
Time Pass Sold | Sent when a Time Pass is purchased by a member on a plan with Time Passes populated. |
New Booking | Sent when a new booking on the Booking Calendar is made by a member via their member portal. |
Booking Canceled | Sent when a booking is canceled on the Booking Calendar by a member via their member portal. |
Booking Updated | Sent when a booking is edited on the Booking Calendar by a member via their member portal. |
New External Booking | Sent when a booking is made by a visitor on the External Booking's Public Visitor Portal. |
Canceled External Booking | Sent when a booking is canceled by a visitor on the External Booking's Public Visitor Portal. |
New Help Desk Issue | Sent when members submit an issue to the Help Desk from their member portal. |
New Drop-in Pass Purchase | Sent when a Drop-in Pass is purchased. |
If you do not want to receive some, or all of these notifications, edit your profile settings. You can do this by clicking on your user icon in the bottom left hand corner of the page » Admin profile settings, or under Setup » Administrators » Edit.
Just de-select the emails you do not wish to receive, click save, and you are all set!
Next Step: Check out your email templates. These are sent automatically to your members; you can customize them under Customize » Emails.