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You can set up PayPal under Setup » Automated Payments and can choose either semi-automated or automated payments. If you are part of the EU, then only the semi-automated options apply.

You can accept semi-automated payments for your coworking space with a PayPal account. Members can pay their invoices and buy additional time passes, prepaid booking passes or one time charges using PayPal.

To set up PayPal in Cobot, go to Setup » Automated Payments » Add Payment Method » Add PayPal.

You will then be asked to enter your PayPal API credentials. Click on the link to obtain these from your PayPal account.

If you are having trouble following the PayPal guide, here are the basic steps to get the required information:

  1. Click on the link in Cobot 'request your PayPal API credentials
  2. Click on 'See API certificates'
  3. Follow the prompt to log in to your PayPal account 'For Live Credentials'
    1. Once logged into your account, click on settings
      1. Account Settings
      2. Account Access
      3. API Access
      4. Under the 'NVP/SOAP API integration (Classic)' box, click on 'Manage API Credentials'
        1. Request an API signature
        2. Agree and Submit
  4. You will now see your API Username, Password and Signature needed to enter into the Cobot PayPal Integration screen:

Coworkers who choose this payment method will receive an email with a payment link as soon as their next payment is due. They will then be directed to the PayPal website to make the payment. Once the payment has been completed, the corresponding invoice will show up as Paid via PayPal.

If you choose to offer time passes or prepaid booking passes, your coworkers will also be able to buy them via PayPal.

We have extended the integration to allow for automated payments through PayPal as well. The only thing to consider is that your PayPal account needs to be enabled to accept reference transactions, which requires the two following conditions:

  1. A PayPal account that has been in existence for at least 90 days.
  2. The account needs to have processed 5000€ or $6000 in the last 90 days.

If you have met both those requirements, then:

  1. Contact PayPal and ask them to turn on reference transactions for you as these conditions are a requirement of PayPal, not Cobot.
  2. Wait for reference transaction to be enabled, and you will get an email like this:

Once this has been done, your members will be taken to the PayPal login screen as soon as they click on 'Update Payment Method' from their member portal. They only have to log in to their account once, and then all invoices will be auto charged to their account from that point on.

If you want to use pro-rated invoices, Cobot can calculate them for you.

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