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Guides

One-Time Charges

If you want to charge your coworkers for services they use only once in a while, e.g. equipment rental or a cup of coffee, you can do so in this section.

To issue a one-time charge, go to your coworker's member profile, click on the three dots in the Charges/Credits panel, and then click on Add Charge/Credit.

You will now be redirected to the following form:

All you have to do here is enter a description of the service, the amount, the quantity and the date the service was provided. After you are done, click Charge/credit. The charge will then appear on the coworker's next invoice.

Note: You can also enter a negative amount (ie. -10), in which case this sum will be deducted from the next invoice. This can be useful if you wish to give your coworkers a discount for working at your space.

If you have set up automated payments via PayPal or Credit cards, the one-time charges will be added to the payments.

If there is a service that you commonly charge your coworkers for, you can preset this service in the form, saving yourself a lot of typing. Click on Add Service at the top of the page:

This will lead you to the following form:

You can enter a description of the service plus the price for 1 unit (hour, item, day). Then you click on Add Service, after which the service appears as a standard option service in the drop-down menu for one-time charges. Don't forget to add how many units were used.

For an overview of charges recently made to a coworker (before they are invoiced), go to their member profile, click the three dots in the Charges/Credits panel, then Recent Charges.

If you want them to pay right away, use a free-form invoice.