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Guides

Paying for Other Members or Employees

If your coworking space has a number of coworkers who are being paid for by their company, you can use our Pay for other members feature.

With this you can have, for example, your member Joan pay for another member, Max. From then on, Joan will pay for everything we would normally charge Max, including Max's monthly fee, bookings, one-time charges and other fees will appear on Joan’s invoice and Max will not receive an invoice at all.

Any booking credits and time passes will now be shared among team members. For example, if Joan has 2h of credits and Max 4h, they both can now make bookings for a combined 6h, no matter who books.

In the case of a company paying for its employees, you would:

  1. add the company or lead employee as a member
  2. add the employees as members as well
  3. assigning the company account to pay for all the employees

To enable this, as admin, go to the member profile of whoever should be paying, Member Profile > Invoicing > Drop-down menu > Pay for other Members.

In the following form, select the name of the member to be paid for, click "+ Pay for Member", and you are done. You can also manage and remove members from this screen.

Setting this up will not affect any previously generated invoices/charges.

If you want a new member to be paid for by someone else, you should set up "Pay for others members" before you confirm the new member. Again, go to the member profile of whoever should be paying and add the member under, Member Profile > Invoicing > Drop-down menu > Pay for other Members.

When adding the new member youself, you can select the paying account at the bottom of the signup form.

If you have already confirmed the new member, you will have to manually delete the invoice from the member being paid for and add the charges to the paying member. You can do this either by creating a free-form invoice or a one-time charge for the paying member. The free-form invoice will be sent/processed immediately, whereas a one-time charge will be added to the next regular invoice. This is a one-time action since following charges will appear on the paying member's invoice, as described above.

If you manage companies in your space you can create company plans that cover all employees.