Cookies help us deliver our services. By using our services, you agree to our use of cookies.
Guides

Time Passes

Cobot supports plans that limit the time coworkers can work. As soon as you add time passes to a plan, that plan turns from an unlimited (with no time restriction) into a limited plan.

You can create different types of time passes for each plan (for example, hourly passes, full-day passes, half-day passes, etc.) and a number of these passes can be included per week or per month. Once the included passes are used up, members are prompted to buy additional passes.

To enable time passes, either create a new plan (or edit an existing one) and click on the Time Passes tab, then the Add Time Pass link. It's required to enter a name, a price for a single pass, and the timespan(s) it is valid for. Optionally, you can say how many passes should be included in the plan per week or month, as well as if passes purchased by your members should expire after a certain number of days. You can add various kinds of time passes by clicking the Add Time Pass link again to repeat this process.

The simplest form is a time pass with a duration (e.g. 1h). This time pass will be valid for one hour from the time of the check-in, so if your coworker gets checked in at 11:35, the pass will be valid until 12:35.

Alternatively, you can use a fixed timespan (e.g. 8-12). This means that no matter what time a coworker checks in between 08:00 and 12:00, the time pass will only be valid until 12:00. The coworker cannot check in outside of that time frame.

You can also enter multiple timespans, like 8-12 and 14-18 (Cobot understands both AM/PM time settings as well as the 24-hour clock). This means the coworker can use this time pass either between 08:00 and 12:00 or between 14:00 and 18:00 (or 2pm-6pm). If someone checks in in the morning and wants to check in again in the afternoon, two time passes will be used.

Each plan can have multiple types of time passes, such as a half day pass, which is only valid from 8am to 2pm or 2pm to 8pm, and a full day pass, which is valid from 8am to 8pm.

You can also give discounts for each type of time pass. For example, if a coworker buys 10 passes at once, they cost less than they normally would. You can set multiple types of discounts, ie. 5 passes for $100, 10 passes for $180, etc.

When a coworker who uses a plan with time passes logs in to Cobot, they sees a section called Time Passes, which shows the the number of time passes they have left.

If PayPal (see our guide on setting up PayPal), credit cards or invoicing are enabled, your coworkers see a Buy Time Passes button, which allows them to do so. With PayPal and credit cards, payment for time passes is sent immediately to your PayPal/merchant account. With invoicing, the time passes appear on the user's next invoice.

When the member checks in using the Check in button, a time pass is used automatically. When no more time passes are left, they cannot check in and are prompted to buy more.

As the administrator of the space, you have access to the same information after clicking on the coworker's name on the coworkers page, where you can also check them in.

In addition, you can assign time passes to a coworker. To do so, go to their member profile, click on the three dots by Time Passes to open the menu, and then click on Assign Time Passes.

There are three options to charge for time passes you assign:

  1. Charge - the coworker will be charged with the next invoice
  2. Don't Charge - the time passes won't appear on any invoice
  3. Already Paid - the time passes will appear on the next invoice, but will be marked as paid (hence the payable amount will be zero)

Let's set up your recurring monthly extras.