Still Have Questions?
Leave a comment below or ask us
- Adding Administrators
- Adding Members
- Adding Membership Plans
- Automated Payments
- Booking Resources
- Cloudessa Setup
- Credit Cards & Direct Debit
- Help Desk
- Managing Resources
- Member Questions
- Members Overview
- Netbox Wifi Setup
- One-time Charges
- Prepaid Booking Passes
- RFID/Swipe Card Check-in
- Registering Your Coworking Space
- The Admin Dashboard
- Time Passes
- Wifi Integration
Cobot supports plans that limit the time coworkers can work. As soon as you add time passes to a plan that plan turns from an unlimited into a limited plan.
You can create different types of time passes for each plan (for example day passes, half day passes) and a number of these passes can be included per week or month. Once the included passes are used up members can buy additional passes.
To enable time passes, either create a new plan or edit an existing one and click on the Time Passes tab. The input fields for the first time pass are already there. You can add more with the Add Time Pass button.
A time pass always has a name and one or many timespans it is valid for. Optionally you can say how many passes should be included in the plan per week or month. The timespans denote at what time of the day a time pass is valid.
The simplest form is a time pass with a duration (e.g. 1h). This time pass will be valid for one hour from the time it is used, so if I check in a 11:35 the pass will be valid undil 12:35.
Alternatively you can use a fixed timespan (e.g. 8-12). This means that no matter what time a coworker checks in between 8 and 12, the pass will only be valid until 12. The coworker can not check in outside of that time frame.
You can also enter multiple timespans, like 8-12 and 2pm-6pm. This means the coworker can use a time pass either between 8am and 12pm or between 2pm and 6pm. If someone checks in in the morning and wants to check in again in the afternoon, two time passes will be used.
Each plan can have multiple time passes, such as a half day pass, which is only valid from 8am to 2pm or 2pm to 8pm, or a full day pass, which is valid from 8am to 8pm.
You can also give discounts for each type of time pass. For example, if a coworker buys 10 passes at once, they cost less than they normally would.
When a coworker who uses a plan with time passes logs into cobot, she sees a section called Time Passes, which shows the the number of time passes she can still use.
If either Paypal (see Setting up Paypal), credit cards or invoicing are enabled, your coworkers see a Buy Time Passes button, which allows them to do so. With Paypal and credit cards, payment for time passes is sent immediately to your Paypal/merchant account. With invoicing, the time passes appear on the user's next invoice.
When the member checks in using the Check in button, a time pass is used automatically. When no more time passes are left, he cannot check in anymore.
As the administrator of the space, you have access to the same information after clicking on the coworker's name on the coworkers page, where you can also check them in.
Assign time passes as admin
In addition, you can assign a coworker time passes. To do so go to the member, open the Time Passes context menu and click on Assign Time Passes.
There are three options to charge for time passes you assign:
- Charge - the coworker will be charged with the next invoice
- Don't Charge - the time passes won't appear on any invoice
- Already Paid - the time passes will appear on the next invoice, but will be marked as paid (hence the payable amount will be zero)