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How can I add an annual (yearly) membership fee?

There are two ways to do this, depending on how you want the member to be billed: - You can adjust the plan to be billed in a 12-month cycle. - You can add a monthly extra which will show up on their invoice every 12 months; otherwise, they are billed monthly.

  1. Go to Setup » Plans » Add Plan » Basic Settings.
  2. Under the price, choose $X every 12 months.
  3. If they purchase Time Passes, those will still come to them as a separate monthly invoice, or an immediate invoice, if you have activated the feature to charge your members for time passes immediately. You can find this under Customize » Features » Payments.

This is useful if you would like the membership fee to appear as a separate line item, independent of the plan. For example, if the member is paying an annual membership fee of $150 in addition to their monthly membership fee.

  1. Go to Setup » Plan » Add Plan.
  2. Create the monthly plan as usual.
  3. Under Extras, add the annual membership fee for $X / 12 months. They will pay it right away, up front (even if they cancel during the 12 months) and then Cobot will charge them again only after 12 months have passed.


What is Cobot?

Cobot is a service for managing coworking spaces.

It includes member onboarding and management, invoicing, automatic payment processing and resource booking.

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