About Cobot

Cobot is a web-based coworking management application that dramatically eases the everyday administrative tasks to empower space managers, so they can focus on what really matters – time for their coworkers.

Cobot was designed for the unique needs of coworking from the very beginning, having now over six years of constant in-house testing.

We believe coworking communities are vibrant hubs. We aim to be the tool to support the growth of all spaces, no matter their size or location. Today we have a broad user‭ community of hundreds of spaces of all sizes using Cobot. We are present in more than 30 countries across five continents and over 35,000 coworkers enjoy the benefits of our software.

Why We Built Cobot

Thilo Utke and Alexander Lang are the founders behind Cobot. They work together since 2006 and opened their own coworking space in Berlin, co.up, in 2008.

With the success of co.up, the management became more and more time-consuming. Being engineers, they kept thinking about how could they improve and automate operations to no longer have to deal with spreadsheets and paperwork. This lead to the creation of Cobot in early 2010 as our own in-house tool.

Our initial in-house product helped us to run our space more efficiently and it quickly got the attention of other spaces – something we didn’t expect at first.

Today, Cobot helps hundreds of others coworking spaces all over the world to streamline their operations and is one of the highest ranked coworking softwares.

We strive to continuously build the best possible system for coworking management, so that space owners can focus on what really matters – time with their coworkers.

The Team

Alex

Alexander Lang

Thilo

Thilo Utke

Aleks

Aleks Pēkšēna

Amanda

Amanda Wolf

Conny

Conny Stephan

Katharina

Katharina Mehner

Kristina Schneider

Kristina Schneider

Carmem

Carmem Saito

Susanne

Susanne Dewein

Lucie

Lucie Höhler

Do you have any questions?

hi@cobot.me

Why Cobot?

We work on developing the best system for coworking management, taking over all the routine tasks that can be automated, so that our users can focus on what matters - the time with your coworkers. The core principles of Cobot are simplicity and ease of use. Cobot is not a generic ERP, billing or CRM system; it is specifically made to fit the needs of coworking spaces. Instead of creating a complex system that can do everything, we distill our experiences into a lean product with features that matter. That makes Cobot not only more appealing, but also much easier to learn and understand.

Cobot aims to be the one tool for coworking spaces, no matter their size or location. This is an ongoing effort, and we update Cobot regularly to keep meeting the requirements of small and big spaces, as well as networks with multiple locations. New features and integrations are released regularly and Cobot has been adapted to specific country requirements whenever needed. It’s available in English, German, French, Spanish, Portuguese, and Japanese, and we welcome the community contribution to adapt Cobot to other languages and countries.

How is Cobot helping coworking space managers?

Management

Cobot accurately logs activity/attendance in the space, keeps track of invoices, and monitors incoming/outstanding payments. Cobot provides a clear and automatic overview of how business is going, which makes it easy to monitor the ‘financial health’ of a coworking space and optimize business processes.

Convenience

Cobot provides managers with automated processes, which takes tasks off their hands or makes them easier. This frees up time for them to focus on what they really want to spend time on: their coworking community.

Advice

Cobot provides content on how to improve processes and fun & interesting ideas for running the coworking space by way of blogs and newsletters.

How is Cobot helping coworkers?

Membership overview

Cobot offers a clear overview of what your membership plan consists of and what personal settings have been registered with the coworking space. In addition, you can purchase extra day passes and view past invoices.

Access coworking space

Cobot offers information on the coworking space, which makes it easier for coworkers to find their way. With the booking calendar, Cobot offers a way to see what resources are available, when they are available, how much they cost, and the possibility of booking them.

Community

Cobot offers an overview of details on fellow coworkers, which enables coworkers to contact and interact with each other.

What does Cobot look like?

Member Sign-up Page

Bring members into your space with style.

  • Customized with your brand color and logo
  • Message new members
  • Overview of your plans
  • Simple sign-up process
  • Automatic invoice pro-ration

Activity Dashboard

Quick overview of what’s happening in your space.

  • Invoices & payment confirmations
  • New members
  • Changed plans
  • New bookings or booking changes

Member Profiles

A single dashboard to manage your individual members.

  • Update plan and member data
  • Preview invoices or add additional charges
  • Manage time passes
  • Manage bookings and booking passes

Invoicing

Manage all your invoices, sort by paid/unpaid, sent/unsent, or view open invoices.

  • See all generated invoices
  • View open invoices
  • Sort by paid/unpaid
  • Sort by sent/unsent
  • Sort by payment type

Booking Calendar

Members or staff can simply book resources in your space.

  • Mobile optimized
  • Price/credits updated by plan
  • Charges per plan type/per member
  • Warning when being charged

Resources

Manage calendar resources with individual settings for price, booking length, etc.

  • Individual price settings
  • Add cancellation period
  • Minimum/maximum booking length
  • Include multiple units

Member Analytics

Monthly overview of the members in your space.

  • View totals by plan type
  • New members
  • Upgrades/Downgrades
  • Cancellations

Revenue Analytics

See exactly where the money is coming from in your space per month.

  • Revenue by revenue type
  • Membership revenue by plan type
  • Revenue by accounting code

Attendance Analytics

An overview of who is in your space.

  • Auto-filled by wi-fi integration
  • Auto-filled by access control integration
  • Filled when you or your members check themselves in