Cobot is a web-based coworking management application that dramatically eases the everyday administrative tasks to empower space managers, so they can focus on what really matters – time for their coworkers.
Cobot was designed for the unique needs of coworking from the very beginning, having now over six years of constant in-house testing.
We believe coworking communities are vibrant hubs. We aim to be the tool to support the growth of all spaces, no matter their size or location. Today we have a broad user community of hundreds of spaces of all sizes using Cobot. We are present in more than 30 countries across five continents and over 35,000 coworkers enjoy the benefits of our software.
Thilo Utke and Alexander Lang are the founders behind Cobot. They work together since 2006 and opened their own coworking space in Berlin, co.up, in 2008.
With the success of co.up, the management became more and more time-consuming. Being engineers, they kept thinking about how could they improve and automate operations to no longer have to deal with spreadsheets and paperwork. This lead to the creation of Cobot in early 2010 as our own in-house tool.
Our initial in-house product helped us to run our space more efficiently and it quickly got the attention of other spaces – something we didn’t expect at first.
Today, Cobot helps hundreds of others coworking spaces all over the world to streamline their operations and is one of the highest ranked coworking softwares.
We strive to continuously build the best possible system for coworking management, so that space owners can focus on what really matters – time with their coworkers.
We work on developing the best system for coworking management, taking over all the routine tasks that can be automated, so that our users can focus on what matters - the time with your coworkers. The core principles of Cobot are simplicity and ease of use. Cobot is not a generic ERP, billing or CRM system; it is speciﬁcally made to fit the needs of coworking spaces. Instead of creating a complex system that can do everything, we distill our experiences into a lean product with features that matter. That makes Cobot not only more appealing, but also much easier to learn and understand.
Cobot aims to be the one tool for coworking spaces, no matter their size or location. This is an ongoing effort, and we update Cobot regularly to keep meeting the requirements of small and big spaces, as well as networks with multiple locations. New features and integrations are released regularly and Cobot has been adapted to specific country requirements whenever needed. It’s available in English, German, French, Spanish, Portuguese, and Japanese, and we welcome the community contribution to adapt Cobot to other languages and countries.
Cobot accurately logs activity/attendance in the space, keeps track of invoices, and monitors incoming/outstanding payments. Cobot provides a clear and automatic overview of how business is going, which makes it easy to monitor the ‘financial health’ of a coworking space and optimize business processes.
Cobot provides managers with automated processes, which takes tasks off their hands or makes them easier. This frees up time for them to focus on what they really want to spend time on: their coworking community.
Cobot provides content on how to improve processes and fun & interesting ideas for running the coworking space by way of blogs and newsletters.
Cobot offers a clear overview of what your membership plan consists of and what personal settings have been registered with the coworking space. In addition, you can purchase extra day passes and view past invoices.
Cobot offers information on the coworking space, which makes it easier for coworkers to find their way. With the booking calendar, Cobot offers a way to see what resources are available, when they are available, how much they cost, and the possibility of booking them.
Cobot offers an overview of details on fellow coworkers, which enables coworkers to contact and interact with each other.
Bring members into your space with style.
Quick overview of what’s happening in your space.
A single dashboard to manage your individual members.
Manage all your invoices, sort by paid/unpaid, sent/unsent, or view open invoices.
Members or staff can simply book resources in your space.
Manage calendar resources with individual settings for price, booking length, etc.
Monthly overview of the members in your space.
See exactly where the money is coming from in your space per month.
An overview of who is in your space.