TRAFO Hub: Running a Government-Supported Coworking Space With a Team of Seven
TRAFO Hub is a government-supported coworking space and event venue in Braunschweig, Germany, built inside a historic industrial factory and run by a seven-person team using Cobot to manage memberships, bookings, and billing without the admin overhead.
%201.webp)
Favorite Cobot Features:
The Story Behind TRAFO Hub
Established by Johanna and Henrik Heß in October 2018, TRAFO Hub was born from the industrial bones of a historic factory in Braunschweig. Exposed brick, high ceilings, and modern furnishings create a space that feels unlike most coworking environments. It's a space where the history of a building adds atmosphere rather than age, and where the community is as much a feature as the space itself.
As an officially recognized digital hub and active part of Braunschweig's startup ecosystem, TRAFO Hub was built with a clear mission: to foster digital transformation and bring together the people driving it. Creatives, innovators, and ambitious minds find their place here, alongside students, freelancers, startups, small businesses, and corporates. Together, they share a space designed to spark collaboration and growth
Beyond daily coworking, TRAFO Hub serves as a fully equipped event venue for corporate events, panel discussions, workshops, and networking gatherings that draw in the wider business and startup ecosystem. People come here to work, but also to connect. Those connections often carry on beyond the space.
Managing a Government Coworking Space: Operational Challenges
As TRAFO Hub grew, so did the complexity of running the space.
Managing memberships, handling invoicing, and coordinating bookings for conference and workshop rooms became increasingly time-consuming. What once worked manually started to slow things down and create friction in daily operations.
For a seven-person team running a busy space, that kind of administrative overhead adds up fast, and it takes energy away from community building, which is where TRAFO Hub truly shines.
"Cobot is the perfect one-size-fits-all solution, and it's highly customizable, so it suits all our individual requirements."
How TRAFO Hub Uses Cobot to Run a Government Coworking Space
TRAFO Hub turned to Cobot to bring everything into one place. They needed a coworking management platform that could handle the full range of their operations without adding complexity. Cobot delivered exactly that.
Visitor and Member Management, including Automated Invoicing and Payments, became reliable and hands-off. Bookings for conference and workshop rooms moved into a single, streamlined Bookings and Calendar. And with Cobot's Analytics and Reporting tools, the team gained clear visibility into how their space was performing, helping them identify opportunities for improvement and growth.
By centralizing membership management, billing, and room bookings, the team simplified their workflows, freeing up an estimated 10 hours per week for the community.
Results with Cobot:
- Membership management, invoicing, and room bookings centralized in one platform
- Clear analytics on space usage supporting growth decisions
- ~10 hours saved per week on admin (estimated by team)
Advice for Other Spaces Considering Cobot
"Less is more. As you get started, you'll see how straightforward everything is, and yet Cobot still does all the heavy lifting. Start with what your space actually needs, keep it focused, and your team will get up to speed quickly with very little explanation required. Then expand and customize as you grow."
These stories might interest you:
workish.berlin (+ video interview)
workish thrives on the heart of what coworking was always meant to be, creating welcoming third places where community, creativity, and collaboration naturally unfold. With Cobot, they manage their growing hub with ease, freeing up time to focus on what truly matters: their members and the community they’ve built together.
betahaus (+ video interview)
betahaus was built to reshape the way people work in Berlin, offering a space for freelancers, startups, and creators. With Cobot, they can concentrate on their community and support new ventures without the burden of manual tasks.
Makers of Barcelona - MOB
MOB is home to freelancers and small startups in the heart of Barcelona. With Cobot, they stay adaptable in a fast-paced, ever-changing environment.
.png)
Fento Coworking (+ video interview)
Fento Coworking was created to offer a welcoming space for the community in Vigo, Spain. With Cobot, they can focus on fostering connections rather than getting lost in administrative tasks
TRAFO Hub
TRAFO Hub is a digital hub, coworking space, and event venue all in one. Here's how a seven-person team keeps it all running smoothly with Cobot.
Engelnest Coworking
Engelnest uses Cobot's coworking management software to create a safe, fair, and community-oriented workspace in Berlin, Germany.
volt.works
A thoughtfully designed space for corporate clients and freelancers to enjoy the highest-quality amenities and cutting-edge hardware and software solutions, right in the heart of Münster, Germany.
zentroom Coworking
zentroom uses Cobot’s advanced automation toolkit to support corporate clients out of the central train station in Bern, Switzerland.
Indies Workshop
From the ground up, Indies Workshop was built for the needs of independent game designers in Seattle. Cobot made it easy to focus on the community instead of worrying about spreadsheets.
Singular Cowork
Administrative tasks were bogging down Singular Cowork, until they started using Cobot. Now they integrate with the leading payment, accounting, and automation tools.
The Farm Soho
The Farm Soho offers top-tier amenities at competitive prices across multiple locations in New York.
juggleHUB
Since 2016, juggleHUB has been an invaluable resource for working parents in Berlin.
The Ski Locker
You'll find this coworking space for digital nomads and adventure lovers nestled in the French Alps!
White Forest
Located on a quiet street, steps away from the beach on the island of Gran Canaria.