Bookings and Calendar

Eliminate the hassle of double bookings and manual lists

Your meeting rooms, phone booths, and event spaces are critical to your business, and you need to schedule reservations with precision and reliability. That's why Cobot brings you a feature-rich booking calendar built for coworking calendar management, ready for both administrators and members.

And with our add-on, you can sync your bookings with Google Calendar and keep your other tools up to date.

Offer conflict-free bookings
Illustration of a resource booking page from Cobot with a photo of a workspace and a booking button.

30k bookings every month

Cobot processes more than 30,000 bookings per month across spaces worldwide. From single-room studios to multi-site operators, the same calendar handles every reservation.

Offer conflict-free bookings
Illustration of a resource booking page from Cobot with a photo of a workspace and a booking button.

Manage bookings your way

  • Booking modes: let members book themselves, handle all reservations as admin, or combine both for different resources.
  • Flexible pricing: charge per hour or a flat rate, offer reduced rates per membership plan, or hand out booking credits and prepaid passes.
  • Time controls: set minimum and maximum booking durations, advance booking cutoffs, and cancellation windows per resource.
  • Calendar blockers: mark off holidays, renovation days, and other closures so nobody can book a resource while it is unavailable.
  • Booking extras: add catering or services to any booking so members get everything in one reservation.

Bookings and calendar questions

Can members book meeting rooms from the coworking app themselves?
Yes. Members can reserve rooms through their member portal, and the portal works in any mobile browser. Cobot also has a dedicated mobile app. You decide whether members book themselves, admins create bookings, or both.

How is coworking day pass software different from the booking calendar?
Day passes are a separate drop-in feature for visitors who want access for a day. The booking calendar handles hourly reservations for rooms, desks, and other resources, so the two cover different needs.

Can I set up recurring bookings?
Yes. Admins can create recurring bookings from the calendar. Members cannot set up recurring bookings themselves, so weekly or monthly reservations stay under your control.

Can members invite guests to a booking?
Yes. When a member books a resource, they can invite additional participants to join that booking.

What is the difference between bookable and allocatable resources?
Bookable resources are reserved by the hour through the calendar, like meeting rooms. Allocatable resources give a member exclusive ongoing access, like a private office, so they live outside the booking calendar.

Is there a free booking option?
Yes. You can offer bookings at no charge, set a flat rate, or charge per hour. Reduced rates can also apply to specific membership plans.

Can I export my booking data?
Yes. You can export your booking data to CSV at any time for reporting or to use in other tools.