Automated Invoicing and Payments

Get paid on time, every time

With Cobot's invoicing and payments software for coworking, you will stay on top of your membership fees. Your members will get a clean user experience, and you'll benefit from automatic payments for all services from offices to meeting room bookings.

Automate your billing

Over EUR 3 million in member payments every month

More than 2,000 coworking spaces run their billing on Cobot, and the platform processes over EUR 3 million in coworking payments each month. Cobot charges members through Stripe, GoCardless, Authorize.net, and Adyen, with PayPal available as a semi-automated option and Veritrans in Japan.

Automate your billing

Bill every service from one place

Charge memberships, meeting room bookings, day passes, office rent, and one-time fees in a single invoice.
Pick your billing cycle: charge each member on their renewal date, or set one shared monthly invoicing date.
Retry failed payments up to three times, email the member at each attempt, and alert an admin if all three fail.
Export invoices to CSV, XLSX, and PDF, with direct connections to DATEV, sevdesk, and QuickBooks.
Let members preview upcoming invoices and browse their full invoice history in the member portal.
Bill visitors who buy day passes or book resources through Stripe, with no member account needed.

Invoicing and payments questions

Which payment providers does Cobot support?

Cobot charges members through Stripe, GoCardless, Authorize.net, and Adyen. PayPal works as a semi-automated option, and Veritrans is available for spaces in Japan.

How does Cobot handle a failed payment?

Cobot retries a failed payment up to three times and emails the member at each attempt. If all three retries fail, it alerts an admin so you can follow up.

How do I automate coworking payments for visitors and non-members?

Visitors who buy day passes or book resources pay through Stripe at checkout. They don't need a member account, so you collect the money without manual invoicing.

When can invoices be processed each month?

You can set invoicing to run on any day from the 1st to the 28th of the month. Alternatively, charge each member on their own renewal date.

What accounting software does Cobot connect to?

Cobot connects to DATEV, sevdesk, and QuickBooks. You can also export invoices as CSV, XLSX, or PDF for any other accounting tool.

Can I add custom line items to a member's invoice?

Yes. Alongside membership fees, you can add one-time fees and free-form line items to a member's invoice for any extra charge.

Is coworking billing automation hard to set up?

No. You connect a payment provider, choose your billing cycle, and set the invoicing date. After that, Cobot charges members and sends invoices for you.