Being compliant with various business regulations is fundamental to running a coworking space, especially when dealing with taxing, invoicing, and accounting. Cobot is designed to simplify these complexities so you can focus on growing your community without worrying about administrative headaches.
Cobot’s features help you comply with local laws and regulations, from managing multiple tax rates to meeting electronic invoicing requirements.
Compliance Tailored to Your Needs
Managing Multiple Tax Rates and Accounting Standards
- Support for Multiple Tax Rates: Easily handle complex tax systems, such as the combined GST/PST rates in 🇨🇦 Canada or discounted rates for specific goods, like in 🇩🇪 Germany.
- Integration with Local Invoicing Standards: Whether you need to meet 🇮🇹 Italian E-invoicing (Fattura Elettronica) requirements or support 🇨🇭 Swiss QR Bill payments, Cobot simplifies these processes.
- E-Invoicing Compliance: As of January 1, 2025, all German businesses must be able to receive E-invoices. While traditional invoices are still allowed with consent (paying the invoice counts as consent), these requirements mark the start of mandatory E-invoicing in Germany. Want to find out what this means for your coworking space? Check out our full guide on E-invoicing here. Cobot is already aligned with EN 16931 standards, ensuring compliance and a smooth transition for your coworking space.
- Preparing for France’s E-Invoicing Regulations: With 🇫🇷 France set to roll out new E-invoicing requirements, Cobot is committed to staying ahead of the curve. We’re actively working to expand our compliance tools to support French businesses as soon as regulations take effect. Plus, we also offer support in French—so if you're based in France or prefer assistance in French, you can book a demo here!
Enhancing Transparency and Accuracy in Financial Records
- Detailed Line Item Tax Information: Meet local accounting laws by including necessary tax info, amounts in words, and other formal details on invoices.
- Immutable Record-Keeping: Cobot allows invoices to be stored in an immutable format, tracking all changes to maintain a complete audit trail. This ensures your invoice records can meet strict bookkeeping standards.
- Minor Units Rounding: Perfect for currencies like 🇯🇵 JPY or 🇨🇭 CHF, where minor unit rounding is essential.
- Comprehensive Invoice Details: Be it service periods, net and gross totals, or rounding rules, we sweat over every detail of our invoices so that everything required by your country is covered.
Accounting Integration and Data Exporting
- Integration and Exports for Streamlined Accounting: For 🇩🇪 German coworking spaces, our DATEV integration simplifies tax reporting by syncing invoices directly with DATEV, ensuring your records align with German standards. Learn more.
- Exports for Accounting Software: Easily export data for use with Xero, Quickbooks, sevdesk, or other accounting tools via the CSV Standard, supporting smooth financial reporting and simplifying integration with your preferred accounting systems.
Automate Compliance for Operational Efficiency
Cobot’s features allow you to automate most aspects of compliance, keeping your workspace in line with local regulations:
- Automated Billing and Reminders: Simplify billing cycles, ensuring you stay on top of invoicing and payments with minimal manual intervention.
- Flexible Pricing Displays: Display Net or Gross prices on your website to meet regional requirements and maintain pricing transparency.
- Embedded Terms and Conditions: Various laws govern where and what information you need to show. Cobot automatically integrates essential legal documents like terms and conditions and privacy policies into your website, checkout process, and emails to ensure your workspace complies with regulations.
Accessibility and Inclusivity: Preparing for WCAG 2.1 AA Standards
Accessibility isn’t just about physical spaces; it’s about ensuring your digital presence is inclusive too. With the EU’s new Web Content Accessibility Guidelines (WCAG 2.1 AA) standards taking effect on June 28, 2025, coworking spaces must ensure their websites and digital platforms are accessible to everyone, including individuals with disabilities.
Recommendations for Meeting WCAG 2.1 AA Standards:
- Ensure easy navigation and interaction on your website.
- Maintain a contrast ratio of at least 4.5:1 for text and images.
- Provide text alternatives for visual and audio content.
- Add captions to videos and transcripts for pre-recorded content.
If you are using Cobot, you are already covered. Our platform is designed to meet these standards, and you can refer to Cobot’s article on Accessibility Standards for compliance. If you are running your space with custom software, keep in mind that these regulations apply to apps as well. If you’re curious about how Cobot can help your space meet WCAG standards, reach out to our team!
Credibility Through Experience and Constant Improvement
As a German company, Cobot has been built from the ground up with compliance in mind. Our reporting and features have been reviewed and improved by customers worldwide. From E-invoicing to accessibility, we continue to update our platform to meet evolving legal requirements.
Ready to Simplify Compliance?
Let Cobot take care of the complexities of compliance so you can focus on growing your coworking community. From E-invoicing to online accessibility, we’ve covered essential topics to help you stay informed and prepared.
Check out our Compliance Resources on the Cobot Blog for insights on coworking regulations, accessibility, and financial best practices. Yoou can also follow us on LinkedIn and Instagram for latest coworking updates.
Looking for a solution that makes compliance easier? Book a quick call with our wonderful team and see how Cobot can support your coworking space.
FAQ on Compliance for Coworking Spaces
How does Cobot support multiple tax rates and accounting standards?
Cobot can handle complex tax systems such as Canada’s combined GST/PST or Germany’s discounted rates on certain goods. It also supports local invoicing standards like Italy’s Fattura Elettronica and Switzerland’s QR Bill, ensuring your coworking space stays compliant with national regulations.
What are the upcoming E-invoicing requirements in Germany and France?
From January 1, 2025, German businesses must be able to receive E-invoices. Cobot is already aligned with EN 16931 standards, ensuring a smooth transition. France is also introducing new E-invoicing regulations, and Cobot is expanding its tools to support French businesses when they take effect.
How does Cobot improve transparency and accuracy in invoices?
Cobot provides detailed line-item tax information, includes amounts in words, supports minor unit rounding (JPY, CHF), and maintains immutable invoice records with complete audit trails. This ensures compliance with strict bookkeeping standards in different countries.
Can Cobot integrate with local accounting systems?
Yes. For example, Cobot integrates with Germany’s DATEV system for direct tax reporting. It also supports exports for tools like Xero, QuickBooks, or sevdesk through standard CSV files, making it easy to sync financial data with your accounting software.
How does Cobot help automate compliance processes?
Cobot automates billing cycles, reminders, and pricing displays (net or gross). It also embeds key legal documents like terms of service and privacy policies into your website and checkout flow, ensuring compliance with regional transparency laws and reducing manual admin work.
What are the new WCAG 2.1 AA accessibility requirements for coworking spaces?
From June 28, 2025, EU regulations require websites and digital platforms to meet WCAG 2.1 AA standards. This includes text alternatives for visuals, captions for videos, and sufficient color contrast. Cobot’s platform and mobile app (iOS & Android) are already designed to meet these requirements, helping coworking spaces remain compliant without extra work.