zentroom: Running Corporate Coworking in Switzerland with Cobot
zentroom is a corporate-focused coworking space that serves companies, commuters, and distributed teams from the heart of Bern's main train station. Cobot helps automate the operational complexity behind the scenes, saving time for both members and staff.
Favorite Cobot Features:
zentroom's Story and Mission
For Tanja and Michael, founders of zentroom, work is about people, their growth, their interactions, and how they feel in their environment. They founded the space around that idea, giving companies a way to offer corporate employees something more than a professional address or a desk with wifi. They aim to give every customer a place where they can do their best work because they actually want to be there.
The building itself is light and spacious with high-quality furnishings, a calm atmosphere, and a respectful culture, creating an environment where people can work professionally while still feeling personally welcomed.
zentroom's unique train station location makes the space especially accessible for larger teams, commuters, and companies working across different cities. That accessibility, paired with its corporate focus and caring team, gives zentroom a distinct profile in the wider coworking Switzerland landscape – built for corporate clients, but human in how it feels.
Corporate Billing and Access Challenges for Coworking Spaces in Switzerland
Corporate clients don't have the same needs as freelancers or small teams. The onboarding alone – writing the contract and negotiating with a team in another city – can take significant time before even a single member signs up. On top of this, many larger clients arrive with existing systems and standardized processes that need synchronization. They often also have stricter security and accounting requirements.
For a corporate coworking space like zentroom, that complexity is the baseline, and it calls for coworking management software that can handle it automatically without creating more work for their team.
"One thing that is really interesting with Cobot is that members can do almost everything on their own. For me, running the space, we have so many things to do. We do invoicing, billing, marketing, sales, social media, running the space, and then we have strategic tasks. Whatever we can hand over to the members that they can take care of themselves, like booking rooms or day passes, that’s very helpful for us."
How zentroom Uses Cobot to Manage Corporate Clients
For zentroom, the main values Cobot delivers are automation and flexibility – replacing the manual work that would otherwise fall to a five-person team already stretched across invoicing, sales, marketing, and day-to-day operations. Their team can focus on the human aspects of running a coworking space, while Cobot handles the repetitive admin tasks and data processing, which in turn saves them over 30 hours of admin work per month.
One of their clients, for example, managed their employees through an external facilities management platform; zentroom connected it to Cobot so that the two stay in sync automatically, with no manual reconciliation on either side.
Another important aspect for corporate clients is predictability around bookings. zentroom uses Cobot's Recurring Bookings feature, so clients can schedule their regular meetings once and never worry about availability again.
On the network side, zentroom uses Cobot's IronWifi integration to replace the shared Wi-Fi password with per-user authentication. Members and guests log in with their Cobot credentials, so access is always tied to a valid membership, and a day pass is deducted automatically where applicable.
🇨🇭 For a space operating in Switzerland, it also helps that Cobot is fully available in German and French (+ Italian community translation), removing any language barrier for local members signing up or managing their own accounts.
Results with Cobot:
- Over 30 hours of admin work saved per month for a five-person team
- Meeting room bookings automated through recurring schedules
- Per-user Wi-Fi authentication replacing shared passwords, with automatic day pass deduction
- External facilities management platform synced to Cobot to automate data transfer
Advice for Other Spaces Considering Cobot
"A coworking space is all about listening and talking to people, connecting people, being there for people. That’s very time-intensive but a lot of fun and I think the best job you can do. It’s helpful and useful to have a system that is easy to handle and easy to understand so you can really spend all your time investing in the community and coworkers."
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